Budgeting for Your Project

Staff time

Depending on how you build your project team and staffing costs, the funding required for your own 'Co-Creating Our City' project might be relatively minimal. The main costs are incurred for staff time to plan and conduct the project, including recruitment of co-researchers, facilitating workshops, conducting and analyzing research, and disseminating the project findings.

If you work alone or your team's time is (partially) paid for through existing roles in the city or a stakeholder organization, you may not have to consider this cost. If you plan on bringing on board team members whose time needs to be costed for this project, consider:

• The number of months or the number of individual events each team member is brought on for
• Their weekly working hours or hours worked to facilitate individual events
• The level of experience required for the role and what appropriate pay might be for that role
• The contract type used to bring on these members of staff and additional costs that may be incurred (e.g., social security or pension contributions, institutional overheads)

Other costs

In addition to staff time, consider what you may need to budget for the following activities:

• Workshop facilitation, including room rent, catering for yourself and your co-researchers, and staff costs in case you use temporary facilitators
• Materials to use during workshops (e.g., flip chart paper, pens, subscriptions to digital tools)
• Incentives (gifts, vouchers, etc.) for your co-researchers should you decide to include these [read more about that here]
• Research costs (e.g., costs for hosting or distributing a survey, interview transcription, analysis software, catering or incentives for research participants, room rent for focus group discussions)
• Travel for your team and/or co-researchers to workshops and events
• Costs and fees for a closing event to share and discuss findings with the wider public
• Resources to support the dissemination of project findings (e.g., paying an editor/graphic designer to produce a final report, a video editor to produce videos of the project, costs to run a campaign on social media, paying a live illustrator to produce a visualization of discussions)

Budget	Expenses
Workshop costs (room rent and catering, 5 workshops)	$1,580
Workshop materials	$900
Incentives for co-researchers	$1,500
Research support	$2,000
Travel costs	$1,200
Closing event (room rent, catering, travel)	$700
Peer-to-peer media campaign	$0